Fleet & vehicle templates
Free PDF-ready inspection forms and maintenance templates for fleet vehicles. Pre-start checklists for light vehicles, trucks, trailers and utes. Service records, fuel logs and tyre inspections. Download and use straight away, or digitise in MapTrack.
28 templates
- Pre-Start
Vehicle pre-start checklist
PDF-ready vehicle pre-start inspection form. Covers exterior, interior, fluids, safety equipment and documentation. Free to download.
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Equipment hire & rental handover form
PDF-ready hire and rental handover form. Records hire details, pre-hire and return condition, meter readings, fuel level, accessories and dual signatures. Free to download.
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Light vehicle pre-start checklist
PDF-ready light vehicle daily pre-start inspection form. Covers tyres, lights, fluids, safety gear, registration and roadworthiness. Free to download.
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Ute / service vehicle daily check
PDF-ready ute and service vehicle daily pre-start inspection. Covers body, tyres, lights, fluids, canopy/toolbox, load restraint and safety equipment. Free to download.
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Truck / heavy vehicle pre-start checklist
PDF-ready truck and heavy vehicle daily pre-start inspection. Covers cab, engine, drivetrain, brakes, lights, tyres, load restraint and compliance. Free to download.
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Trailer inspection checklist
PDF-ready trailer daily inspection form. Covers coupling, chains, brakes, tyres, lights, mudguards, deck and load restraint. Free to download.
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Vehicle annual service record
PDF-ready vehicle annual service record. Covers engine oil, filters, coolant, brakes, steering, suspension, electrical and road test. Free to download.
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Service interval checklist (10k / 20k km)
PDF-ready vehicle service interval checklist for 10,000 km and 20,000 km scheduled services. Covers engine oil, filters, fluids, brakes, tyres, steering, belts and battery. Free to download.
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Tyre & rim inspection form
PDF-ready tyre and rim inspection form. Covers tread depth, wear pattern, sidewall condition, inflation pressure, rim damage and valve condition for all wheel positions. Free to download.
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Battery test & replacement record
PDF-ready battery test and replacement register. Covers CCA test, voltage readings, load test result, replacement details and warranty information. Free to download.
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Fuel / usage log sheet
PDF-ready fuel and usage log sheet. Register-style with columns for date, vehicle, operator, odometer, litres fuelled, cost, fuel type, location and monthly totals. Free to download.
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Water cart pre-start checklist
PDF-ready water cart daily pre-start form. Covers water system, spray bars, pump, cab, tyres, engine and safety. Free to download.
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Vehicle maintenance log
PDF-ready vehicle maintenance log. Track every service event, repair, parts replacement and cost per vehicle in one register. Free to download.
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Light vehicle / van 10,000 km service procedure
PDF-ready light vehicle and van 10,000 km (minor) service procedure. Covers engine oil, filter, tyre rotation, fluid top-ups, brakes, battery and lights. Free to download.
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Light vehicle / van 100,000 km service procedure
PDF-ready light vehicle and van 100,000 km (major) service procedure. Covers timing belt, spark plugs, transmission, differential, coolant flush, suspension and steering. Free to download.
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Water cart 250-hour service procedure
PDF-ready water cart 250-hour (minor) service procedure. Covers engine oil, filters, spray bars, water pump, tank inspection, hydraulics, grease points and brakes. Free to download.
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Water cart 500-hour service procedure
PDF-ready water cart 500-hour (intermediate) service procedure. Includes all 250-hour tasks plus hydraulic filter, transmission oil, water pump seals, tank baffles and full brake inspection. Free to download.
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Trailer annual service procedure
PDF-ready trailer annual service procedure for flat top, drop deck and general purpose trailers. Covers coupling, brakes, bearings, tyres, suspension, chassis, lights and load restraint. Free to download.
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Truck / heavy vehicle 15,000 km service procedure
PDF-ready truck and heavy vehicle 15,000 km (minor) service procedure. Covers engine oil, filters, grease driveline, brakes, tyres, battery, lights, exhaust/DPF and AdBlue. Free to download.
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Truck / heavy vehicle 100,000 km service procedure
PDF-ready truck and heavy vehicle 100,000 km (major) service procedure. Includes all 15,000 km tasks plus coolant flush, transmission, diff oil, full brake reline, wheel bearings and injectors. Free to download.
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Dump truck / ADT 250-hour service procedure
PDF-ready dump truck and articulated dump truck 250-hour (minor) service procedure. Covers engine oil, filters, transmission, differentials, dump body hydraulics, driveline grease and tyres. Free to download.
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Dump truck / ADT 500-hour service procedure
PDF-ready dump truck and ADT 500-hour (intermediate) service procedure. Includes all 250-hour tasks plus hydraulic filter, transmission oil and filter, brakes, steering, dump cylinder and body pivot pins. Free to download.
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Fleet maintenance checklist
PDF-ready fleet maintenance checklist. Covers daily, weekly and monthly inspection tasks for vehicles and equipment. Free to download.
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Truck pre-start checklist
PDF-ready truck pre-start checklist. Covers cab, engine, brakes, tyres, load restraint, safety and compliance. Free to download.
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Bus 10,000 km service procedure
PDF-ready bus 10,000 km (PM-A minor) service procedure. Covers engine oil, filters, brakes, tyres, grease, lights, passenger doors, emergency exits, fire suppression and wheelchair ramp. Free to download.
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Bus 50,000 km service procedure
PDF-ready bus 50,000 km (PM-C major) service procedure. Includes all 10,000 km tasks plus coolant flush, transmission service, diff oil, full brake reline, wheel bearings, A/C service and DPF. Free to download.
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DVIR - driver vehicle inspection report
Free DVIR driver vehicle inspection report (PDF-ready). Pre-trip and post-trip inspection covering brakes, tyres, lights, mirrors, fluids and safety equipment. Download free.
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Driver daily log sheet
Free driver daily log sheet (PDF-ready). Record trips, kilometres, fuel, hours and destinations for fleet compliance and FBT reporting. Download free.
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Frequently asked questions
- What vehicle inspections are legally required in Australia?
- Under WHS regulations, any vehicle used as a workplace must be inspected before use. For commercial fleets, this typically means a daily pre-start check covering tyres, lights, fluids, brakes and safety equipment. Our vehicle pre-start templates align with these requirements.
- Can I track fuel usage with these templates?
- Yes. Our fuel usage log sheet records date, vehicle, operator, odometer reading, litres fuelled and cost. Use it as a paper register or digitise it in MapTrack to automatically calculate consumption rates per vehicle.
- How often should fleet vehicles have a full service inspection?
- Most fleet managers follow manufacturer-recommended intervals, typically every 10,000 km or 20,000 km. Our service interval checklist covers both milestones. For daily checks, use the vehicle pre-start checklist.
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