Free driver daily log sheet
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A driver daily log sheet is used to record each trip taken in a vehicle , departure time, destination, kilometres, fuel purchases and trip purpose. It supports fleet compliance, FBT (fringe benefit tax) reporting, fatigue management and driver accountability. This page explains what to include, how to use the template, and offers a free PDF-ready log sheet you can download and use straight away. No sign-up required.
Last updated: 2026-04-10 · MapTrack
GM of Operations
How to use: Fill in driver and vehicle details → record each trip → log fuel purchases → complete daily summary → sign fatigue declaration → save as PDF.
- ✓ PDF-ready. Open and print to PDF
- ✓ Covers trips, kilometres, fuel, hours and FBT reporting
- ✓ Free to use with or without MapTrack
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See the first part of the log sheet below. Enter your email above to download the full driver daily log sheet (PDF-ready).
What is a driver daily log sheet?
A driver daily log sheet is a record used to document each trip taken in a vehicle during the day. It captures departure time, destination, arrival time, trip purpose (business or personal), odometer readings, kilometres driven and fuel purchases. Driver log sheets are essential for fleet compliance, fatigue management, fringe benefit tax (FBT) reporting and driver accountability. In Australia, the ATO requires substantiation of business use for vehicles subject to FBT , a driver log sheet provides the evidence needed to claim the operating cost method. The log also supports chain of responsibility obligations by recording driving hours and rest breaks.
Benefits of keeping a driver daily log
- FBT compliance: substantiate the business-use percentage of fleet vehicles for fringe benefit tax reporting.
- Fatigue management: record driving hours and rest breaks to comply with chain of responsibility and fatigue management legislation.
- Fuel cost tracking: log fuel purchases to monitor consumption, identify inefficiencies and manage fleet fuel budgets.
- Driver accountability: know who is driving which vehicle, when and where , supporting incident investigation and route compliance.
- Odometer accuracy: daily odometer readings help trigger scheduled maintenance based on actual kilometres.
- Audit trail: signed daily logs provide documented evidence for fleet audits, insurance claims and regulatory inspections.
Benefits of digitising forms in MapTrack
When you move from paper or static PDFs to digital forms in MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
- Automatically get alerts when faults are identified.
- Link every form digitally as a PDF to the relevant asset, location or person.
- Receive a digital PDF copy with every submission to your email.
- Ability to share forms digitally.
- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Restrict permissions (who can view, complete or approve).
- Build forms with AI (describe what you need and MapTrack suggests the form).
Book a demo to see automatic driver logs with GPS trip recording in MapTrack.
What to include in a driver daily log sheet
Our free driver daily log sheet includes:
- Driver and vehicle details: date, driver name, vehicle/unit number, registration, starting odometer.
- Trip log: departure time, destination, arrival time, purpose (business/personal), end odometer, km this trip , 15 rows across two pages.
- Fuel purchases: time, station/location, litres, cost , 3 rows.
- Daily summary: total km, business km, personal km, total fuel litres, total fuel cost.
- Rest breaks: start time, end time, duration, location , 4 rows.
- Incidents/notes: 3 ruled lines for recording incidents or observations.
- Fatigue declaration: driver confirms adequate rest and fitness to drive, with signature.
How to use the driver daily log sheet
- Fill in the date, driver name, vehicle details and starting odometer at the beginning of the day or shift.
- For each trip, record departure time, destination, arrival time, purpose (business or personal) and odometer at the end of the trip.
- Log any fuel purchases , station, litres and cost.
- Record rest breaks with start and end times, duration and location.
- At the end of the day, complete the daily summary , total km, business vs personal km, fuel totals.
- Sign the fatigue declaration confirming adequate rest and fitness to drive.
In MapTrack, driver logs are recorded automatically with GPS trip tracking , no manual entry required. Book a demo to see how.
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Back to download formWhen to complete a driver daily log
A driver daily log should be completed every day the vehicle is used. For FBT logbook purposes, the ATO requires a continuous 12-week logbook period, but best practice is to maintain daily logs year-round for fleet compliance, fatigue management and cost tracking. Each trip should be recorded at the time of travel , not from memory at the end of the day. The completed log should be submitted to the fleet manager or supervisor for review and retained for a minimum of five years for FBT record-keeping purposes.
Frequently asked questions
- What is a driver daily log sheet?
- A driver daily log sheet is a record used to document each trip taken in a vehicle during the day. It typically captures departure time, destination, arrival time, trip purpose (business or personal), odometer readings, kilometres driven and fuel purchases. Driver log sheets are used for fleet compliance, fatigue management, fringe benefit tax (FBT) reporting and driver accountability. In Australia, the ATO requires substantiation of business use for vehicles subject to FBT , a driver log sheet provides the evidence needed to claim the operating cost method.
- Why should I keep a driver daily log?
- Keeping a driver daily log supports fleet compliance by providing an auditable record of vehicle use. For FBT purposes, the ATO requires a logbook to be kept for a minimum 12-week period to establish the business-use percentage of a vehicle. Beyond tax, driver logs help with fatigue management , recording driving hours and rest breaks ensures compliance with chain of responsibility and fatigue management legislation. They also support driver accountability, fuel cost tracking, route optimisation and incident investigation.
- What should be recorded on each trip?
- For each trip, record the departure time, destination, arrival time, trip purpose (business or personal), starting and ending odometer readings, and kilometres for the trip. If fuel is purchased during the trip, record the time, station or location, litres and cost. At the end of the day, the daily summary should capture total kilometres, business versus personal kilometres, total fuel litres and cost, and any rest breaks taken. The driver should also sign a fatigue declaration confirming adequate rest.
- Is the template free to use without MapTrack?
- Yes. You can download and use the driver daily log sheet for free. Open the file and use your browser's Print → Save as PDF to keep a copy. No MapTrack account required. If you later want automatic driver logs with GPS trip recording, route history and digital timesheets, we'd be happy to show you MapTrack.
Need automatic driver logs with GPS trip recording?
Digitise your driver logs in MapTrack. GPS trip recording captures routes, kilometres and driving hours automatically , no manual entry required.