Asset transfer & handover
Asset transfer & handover
Transfer assets between people, crews, sites or projects with clear handover and acceptance. Accountability at every step so you know who accepted what and when.
Trusted by construction, mining and field service teams
32+ verified reviews on G2 & Capterra
How it works
Get started in 4 steps
Initiate transfer
Start a transfer from the asset record - reassign to another person, crew, site or project. Optionally require acceptance so the receiving party confirms receipt.
Acceptance and handover
Receiving party can accept (and optionally scan or check) the asset. Timestamp and who accepted are recorded. Handover checklists can be attached for condition or compliance.
History on the asset
Full transfer and handover history stays on the asset record. Useful for audits and proving chain of custody.
Works with reservations
Transfers and reservations work together. Allocate to a job, then transfer to the crew or person who will use it; acceptance closes the loop.
Key benefits
Why digital handovers reduce asset loss
Clear accountability
Know who had the asset, who it was transferred to and when it was accepted. No grey area when something goes missing.
Audit trail
Transfer and acceptance history on each asset. Prove chain of custody for compliance and loss control.
Field-friendly
Transfer and accept from mobile. Scan the asset at handover so the right record is updated. Works offline where supported.
One platform
Transfers sit with assignments, compliance and maintenance. Same asset record for the full lifecycle.
Use cases
Transfer and handover scenarios
Crew and project handover
When equipment moves from one crew or project to another, transfer with acceptance. Both sides have a record; condition or pre-start can be part of handover.
Site-to-site moves
Transfer assets between sites or depots. Receiving site accepts and optionally scans. History shows where it was and when it moved.
See transfers logged in real time
Full access to every feature. No credit card required. Per-asset pricing so you scale as your fleet grows.
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- 30 days free trial
- Cancel anytime
Related features
Related tracking features
Customer stories
See how teams use this feature
Frequently asked questions
- What is asset transfer management?
- Asset transfer management is the process of formally moving custody of an asset from one person, crew, site or project to another, with a recorded handover and acceptance. In MapTrack, transfers include timestamps, who accepted the asset and any associated condition checklists, so there is a clear chain of custody at every step.
- How does asset transfer work in MapTrack?
- You initiate a transfer from the asset record by reassigning it to another person, crew, site or project. The receiving party can be required to accept the transfer via mobile, optionally scanning the asset and completing a handover checklist. The full transfer and acceptance history stays on the asset record.
- Can we require acceptance before a transfer is complete?
- Yes. Transfers can be configured to require acceptance by the receiving party. Until they accept, the transfer is pending and the original custodian remains accountable. This ensures no asset changes hands without a confirmed handover.
- Does handover support condition checklists?
- Yes. Handover can include checklists such as condition checks or pre-starts so the receiving party records the asset state at the point of handover. This protects both parties and creates a compliance record attached to the asset.
- Which plan includes asset transfer and handover?
- Asset transfer and handover workflows are available on all MapTrack plans. More advanced handover checklist and acceptance configurations are available on Professional and Enterprise plans. Book a demo to confirm what suits your workflow.
- How do I set up asset transfers for my team?
- Transfers are available out of the box in MapTrack. Field staff initiate or accept transfers from the mobile app by scanning the asset or searching the register. Your admin configures whether acceptance is required and any associated checklists during onboarding.
- Is the full transfer history available for audits?
- Yes. Every transfer, acceptance and rejection is recorded on the asset record with timestamps and user details. You can report and export transfer history for audits, insurance claims or chain-of-custody requirements.
- Can transfers be done in bulk?
- Bulk transfers between sites or projects can be initiated from the asset register. This is useful when a crew moves to a new site and takes multiple assets with them. Each asset retains its individual transfer history.
- How does MapTrack handle transfers between sites in different regions?
- Transfers work across sites and regions within your MapTrack account. The receiving site accepts the asset in their region, and both sites see the updated custody on the shared asset record. Regional hosting options are available for Enterprise customers.
Know where every asset goes
Get full access with your 30-day free trial. No credit card required.
- No credit card required
- 30 days free trial
- Cancel anytime